Privacy Policy
Last updated: [DATE]Template — not legal advice. Have this reviewed by a solicitor familiar with Irish/EU data-protection law and replace every [bracketed] field before publishing.
1. Who we are
This site is operated by [Iron Miles legal/business name] ("Iron Miles", "we", "us"), based in Limerick, Ireland. For anything to do with your personal data, contact us at ironmilesclub@outlook.com [update to your branded domain email]. We are the data controller for the information described below.
2. The information we collect
Information you give us
- Contact details — name, email, phone — when you message us, enquire about coaching, or join a session.
- Coaching information — your goals, training history, and any health information you choose to share so we can coach you safely.
- Payment information — handled by our payment processor; we do not see or store your full card details.
- Anything else you send us in messages or forms.
Information collected automatically
- Basic usage data — pages visited, device and browser type, and approximate location from your IP address — via cookies and analytics.
3. How and why we use it
- To respond to your enquiries and provide coaching and club services (performance of a contract).
- To take payment for coaching (contract).
- To send you updates you have asked for, such as a newsletter (your consent, which you can withdraw any time).
- To run, secure and improve the website (our legitimate interests).
- To meet legal and accounting obligations (legal obligation).
4. Health information
Health and fitness details are a "special category" of data under the GDPR. We only collect what you choose to share for the purpose of coaching you safely, and we process it on the basis of your explicit consent. You can withdraw that consent and ask us to delete it at any time.
5. Who we share it with
We do not sell your data. We share it only with trusted providers who help us operate, such as our [payment processor, e.g. Stripe], [email/newsletter provider], and [website host/analytics provider], and only as needed to deliver the service. Where any provider processes data outside the EU/EEA, appropriate safeguards (such as Standard Contractual Clauses) are in place.
6. Cookies
We use essential cookies to make the site work and, with your consent, analytics cookies to understand how it is used. You can accept or reject non-essential cookies via our cookie banner and manage them in your browser settings at any time.
7. How long we keep it
We keep personal data only as long as needed for the purpose it was collected, or as required by law (for example, financial records for the period required by Irish tax law). Coaching records are kept for the duration of your programme and [retention period] afterwards, then deleted.
8. Your rights
Under the GDPR you have the right to access, correct, delete, restrict or object to the processing of your data, to data portability, and to withdraw consent. To exercise any of these, email us at ironmilesclub@outlook.com. You also have the right to complain to the Irish Data Protection Commission at dataprotection.ie.
9. Security
We take reasonable technical and organisational measures to protect your data, including secure hosting, encryption in transit (HTTPS), access controls and two-factor authentication on our accounts. No system is perfectly secure, but we work to keep your information safe.
10. Children
Our services are intended for adults. Coaching is available only to those aged [18] or over (or with verified parent/guardian consent where offered). We do not knowingly collect data from children.
11. Changes
We may update this policy from time to time. The "last updated" date above shows the current version, and material changes will be highlighted on this page.
12. Contact
Questions about this policy or your data: ironmilesclub@outlook.com, [postal address if required], Limerick, Ireland.